Current Job Opportunity

To learn more about the Florida State Courts System visit its website at http://www.flcourts.gov/.

To learn more about the Florida Supreme Court visit its website at Supreme Court of Florida.

有关招聘广告的更多信息，请致电850-410-0017与Jennifer Long联系.  You may also contact the Office of Human Resources by phone at 850-487-0778.

This is a fast paced, multitasking position responsible for providing complex administrative, procurement, accounting, fiscal, 为拉菲2平台用户登录(OSCA)信息技术服务办公室(OIT)提供文书支持. 这个职位的人必须有良好的口头和书面沟通能力, strategic thinking, risk mitigation, relationship management, analytical, and negotiation skills. 该职位将为首席信息官(CIO)提供主要行政支持，并采购信息技术软件, hardware, services, and other tools and resources as directed; assist with monitoring the OIT budget; track allotments, encumbrances, expenditures and inventory; Create spreadsheets, letters, memorandums, power points or other correspondence as needed; Coordinate travel reservations and prepare travel reimbursement vouchers for OIT staff; audit travel reimbursement vouchers paid from OIT funds; Assist Budget & 计划经理和首席信息官按要求履行行政职责. 

Examples of Work Performed

Procurement Management: Work closely with Budget & Planning manager and Court Operations Consultant to procure supplies, software, hardware, maintenance, professional services, etc. 适用于OIT单位、个别OSCA单位、上诉法院和审判法院. Utilize purchasing tools such as MyFloridaMarketPlace, p-card, contracts, invoicing, on-line accounts, etc. to complete purchases. 根据采购规则和指南维护采购记录, and track all purchases to completion in a timely, efficient manner. Pre-audit all invoices for submission to Finance & Accounting for payment processing. Prepare and maintain various budget spreadsheets, reports, and documents as requested to track expenditures, project costs, future needs, etc.

Administrative Support: 为OIT行政助理、法庭运作顾问和预算提供支持 & Planning Manager. 执行各种行政职责，协助资讯科技组的日常业务和运作.  Tasks include creating spreadsheets, letters, reports, memorandums, power points or other correspondence as needed; answering the main OIT telephone line, responding to emails and other forms of communication, scheduling meetings, creating agendas and minutes, following up on pending items, retrieving and distributing incoming mail, and assist with maintaining the CIO calendar, filing, purchasing supplies, faxing, scanning, photocopying, etc. Train new staff on OIT Budget & Planning functions.

Travel: Handle all travel related responsibilities for OIT. Coordinate travel arrangements for OIT staff, such as securing conference registrations, arranging hotel and transportation reservations, and preparing travel reimbursement vouchers. 审计所有由OIT管理的资金支付给参加IT委员会和委员会会议的差旅人员的报销凭证, 巡回法院和上诉法院的工作人员在执行OIT职责时出差. This duty involves use of the p-card and extensive knowledge of state travel rules, and policies and procedures.

Inventory: 跟踪分配给OIT部门的库存财产，并担任OIT部门指定的财产保管人. Obtain property tags for all inventoried equipment purchased by OIT. Coordinate property transfers and property surplus efforts and work with OIT staff, individual OSCA units, appellate courts, and trial courts to track property purchased by OIT. Perform annual inventory audit and work with Finance & Accounting to track missing items. Provide inventory training to OIT staff when needed.

Human Resources: 为预算和计划组主管提供与OIT员工有关的任何人力资源问题的支持.  Perform a variety of human resources duties, which include maintaining OIT employee emergency contact information, phone distribution lists, unit organization charts, staff work schedules, etc.  准备并邮寄拒绝通知给未被选中的求职者.  Assist with preparation for new staff starting employment with OIT. 

Other Duties: Complete special projects as assigned. Work as team member, leader or support when needed. Perform other miscellaneous administrative tasks. Perform other duties as needed.

Bachelor’s degree; and

三年以上企业管理、办公技能或相关领域的工作经验.

额外的相关经验可以代替每年推荐的教育水平.

额外的相关教育可以代替每年推荐的经验, excluding supervisory experience.

具有商务专业水平的口头和书面沟通经验.

Experience with preparing correspondence (letters, emails, and memorandums); developing spreadsheets and charts.

有组织工作和工作产品供主管和其他人使用的经验.

Experience with Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat on an intermediate to advanced level.

Experience with scheduling and organizing meetings.

Experience with compiling, examining, 或评估数据或信息，并根据结果提出行动建议，并生成报告.

能够与司法部门和非司法部门沟通并维持工作关系, State Courts System personnel, including circuit court, and appellate court staff, as well as the public effectively and cooperatively.

Ability to work in a fast-paced environment.

能够在最短的准备时间内组织任务和报告状态更新.

Ability to provide assistance to people to achieve task completion.

Ability to instruct the work of, or assign duties to, coworkers in effort to ensure timely procurement and implementation.

Ability to read journals and manuals, compose reports and business letters using proper format and grammar, and speak to groups of coworkers and other state or local government offices.

Ability to add; subtract, multiply and divide and compute ratios, rates, and percentages.

能够区分工作的优先次序，在截止日期前完成工作，管理多个任务和项目.

有能力解决问题并改进流程以防止类似问题的发生.

Ability to make decisions with moderate impact.

能够独立工作，很少需要监督和审查工作产品.

Preference may be given to applicants with:

• 三年或三年以上通过使用“我的佛罗里达市场”(MFMP)和佛罗里达州采购卡购买商品和用品的经验.
• 通过使用全州旅行管理系统(STMS)和P-Card Works制定或管理旅行安排的经验.
• A bachelor’s degree in accounting, business, communications, public relations, sociology, 信息技术或其他领域的研究，将有利于信息技术的商业办公环境.

佛罗里达州法院系统提供了佛罗里达州雇员福利的全面选择:佛罗里达州退休系统的会员资格, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid term life insurance.

The Florida State Courts System is a criminal justice agency.  成功的申请人将被采集指纹，以便进行犯罪记录核查.  这个职位的雇用取决于一个令人满意的犯罪背景调查.

In accordance with Section 110.205(2)(c), Florida Statutes, 佛罗里达州法院系统(司法部门)的职位不包括在职业服务系统中.

通过佛罗里达人民第一州就业网站提交当前和完整的在线州就业申请, view the State Courts System page at http://jobs.myflorida.com/.

必须提交一份申请，列出你所申请的适当的班级名称和职位编号.  Your application must be received by 11:59 p.m. on the closing date.  当使用佛罗里达以人为本的就业网站申请时，需要使用该系统的帮助, contact the People First Service Center by phone at 1-866-663-4735.

The successful applicant will be subject to a criminal background check.

We are an equal opportunity employer.  We do not discriminate on the basis of race, color, religious creed, sex, age, national origin, genetic, disability, or political affiliations.

We hire only U.S. citizens and lawfully authorized alien workers.

如果您需要住宿参与申请或选择过程, 请按每个职位的拉菲2客户端与联系人联系.

使用TTY/TDD的人可以通过佛罗里达州中继服务呼叫联系人:(语音)1-800-955-8770, (TDD) 1-800-955-8771, NATIONAL RELAY SERVICE: 711.